HAWAII POLICE DEPARTMENT - RADIO COMMUNICATION PROCEDURES

GENERAL ORDER NO.

806

I. PURPOSE

    To establish policy and procedures relating to the use of the police radio communication system of the Hawaii Police Department.

II. POLICY

    The use of departmental radio communication systems shall be in accordance with current rules and regulations established by the department and those of the Federal Communications Commission (FCC).

III. CALL SIGNS

    A. Radio Stations

Call Signs 	Location 	District/Division 	
Frequency
			
KUV-74 	S. Hilo 	S. Hilo 	
1
KUV-74 	S. Hilo 	N. Kohala 	
2
			
WNVM-376 	S. Hilo 	S. Hilo 	
5
			
KNAR-879 	S. Hilo 	N. Hilo 	
10
KNAR-879 	S. Hilo 	Hamakua 	
10
			
WBX-321 	S. Hilo 	S. Kohala 	
8
WBX-321 	S. Hilo 	Kona 	
10
WBX-321 	S. Hilo 	Ka'u 	
10
WBX-321 	S. Hilo 	Puna 	
7
			
KUA-505 	S. Hilo 	CIS-Hilo 	
4
KUA-505 	S. Hilo 	Vice-Hilo 	
3
			
KNAR-879 	N. Hilo 	N. Hilo 	
10
			
WNEV-466 	Hamakua 	Hamakua 	
10
			
WBM-604 	S. Kohala 	S. Kohala 	
8
			
KNAR-878 	N. Kohala 	N. Kohala 	
1
WNEV-467 	N. Kohala 	N. Kohala 	
2
			
WBM-602 	Kailua-Kona 	Kona (S. Kohala Boundary-Mahaiula-Kalaoa) 	
8
WBM-602 	Kailua-Kona 	Kona (Mahaiula-Kalaoa-Ka'u Boundary) 	
10
WBX-326 	Capt. Cook 	Kona 	
10
KBK-610 	Kona 	Kona (Secondary) 	
6
			
WBX-324 	Ka'u 	Ka'u (Volcano-S. Point) 	
10
KUA-500 	Ka'u 	Ka'u (S. Point-Manuka) 	
8
			
WBX-320 	Puna 	Puna (Volcano-Keaau-Pahoa) 	
7
KUA-505 	Puna 	Puna (Kapoho-Kalapana-Opihikao) 	
9
			
KUA-510 	Kulani 	Kulani 	
1

    B. Departmental Mobile Units

        1. Call signs for on-duty patrol officers shall coincide with respective beat number assignments.

        2. Patrol officers operating in other than their assigned districts and off-duty patrol officers shall identify themselves by name and badge number.

        3. Ranking and non-patrol officers shall utilize their designated call signs on and off duty.

        4. Commanders shall assign call signs to temporary special details from the vacant call number series of their districts or sections.

        5. The assignment of call signs to any newly created unit or the revision of call signs of any existing units shall be the responsibility of the Administrative Division.

        6. Commanders shall submit a memorandum to the Technical Services Division outlining all call sign assignments of their command when call signs are initially assigned or when changes are made to existing call sign assignments.

    Administration 	Call Signs
    	
    Police Chief 	#1
    Deputy Police Chief 	#2
    Assistant Chief of Administration 	#3
    Assistant Chief of Field Operations 	
    #4
    Assistant Chief of Investigative Operations 	
    #5
    Majors 	
    10-20
    Lieutenants 	
    1505-1510
    Sergeants 	
    1511-1529
    Officers 	
    1530-1599
    	
    Patrol 	
    	
    South Hilo Commander 	
    100
    South Hilo Lieutenants 	
    105-110
    South Hilo Sergeants 	
    111-129
    South Hilo Patrol Officers 	
    130-199
    South Hilo Motorcycle Units 	
    MC 1-5
    South Hilo Footpatrol 	
    FP 1-5
    	
    North Hilo Commander 	
    200
    North Hilo Sergeant 	
    211-229
    North Hilo Patrol Officers 	
    230-299
    	
    Hamakua Commander 	
    300
    Hamakua Sergeant 	
    311-329
    Hamakua Commander 	
    330-399
    	
    South Kohala Commander 	
    400
    South Kohala Lieutenant 	
    405
    South Kohala Sergeants 	
    411-429
    South Kohala Patrol Officers 	
    430-499
    	
    North Kohala Commander 	
    500
    North Kohala Sergeant 	
    511-529
    North Kohala Patrol Officers 	
    530-599
    	
    Kona Commander 	
    600
    Kona Lieutenants 	
    605-610
    Kona Sergeants 	
    611-629
    Kona Patrol Officers 	
    630-699
    Kona Motorcycle Units 	
    MC 6-10
    	
    Ka'u Commander 	
    700
    Ka'u Sergeants 	
    711-729
    Ka'u Patrol Officers 	
    730-799
    	
    Puna Commander 	
    800
    Puna Lieutenant 	
    805
    Puna Sergeants 	
    811-829
    Puna Patrol Officers 	
    830-899
    	
    Criminal Investigation Division (CID) - Area I 	
    	
    CID Commander 	
    900
    	
    Criminal Investigation Section Commander 	
    905
    Criminal Investigation Section Detectives 	
    911-929
    Criminal Investigation Section Officers 	
    930-999
    	
    Vice Section Commander 	
    1605
    Vice Section Detectives 	
    1611-1620
    Vice Section Officers 	
    1630-1669
    	
    Juvenile Aid Section Commander 	
    1609
    Juvenile Aid Section Detectives 	
    1621-1629
    Juvenile Aid Section Officers 	
    1670-1699
    	
    Criminal Investigation Division (CID) - Area II 	
    	
    CID Commander 	
    1100
    	
    Criminal Investigation Section Commander 	
    1105
    Criminal Investigation Section Detectives 	
    1111-1129
    Criminal Investigation Section Officers 	
    1130-1199
    	
    Vice Section Commander 	
    1205
    Vice Section Detectives 	
    1211-1220
    Vice Section Officers 	
    1230-1269
    	
    Juvenile Aid Section Commander 	
    1209
    Juvenile Aid Section Detectives 	
    1221-1229
    Juvenile Aid Section Officers 	
    1270-1299
    	
    Criminal Intelligence Unit (CIU)/Internal Affairs (IA) 	
    	
    CIU Commander 	
    1300
    CIU Sergeants 	
    1311-1320
    IA Sergeant 	
    1321-1329
    CIU Officers 	
    1330-1399
    	
    Traffic Services Section (TSS) 	
    	
    TSS Commander 	
    1400
    TSS Sergeant 	
    1411
    	
    Traffic Enforcement (TEU) 	
    	
    TEU Sergeant 	
    1420
    TEU Officers 	
    1430-1499
    	
    Other Departmental Units 	
    	
    Reserve Officers 	
    RO/Badge #
    Special Police Officers 	
    SPO/Badge #
    Radio Shop 	
    Radio 1-20

    C. Outside Agencies

County 	
	
Mayor 	
Mayor
Managing Director 	
MD-1
Deputy Managing Director 	
MD-2
Prosecutor's Office 	
Prosecutor 1-20
Civil Defense 	
CD 1-20
County Ambulance 	
Ambulance 1-20
Police Commission 	
Commissioner 1-20
Commissioner No. 1: 	
Hamakua, North Hilo, and portions of South Hilo (Hakalau, Honomu, Pepeekeo, Papaikou, Kaiwiki 	
Commissioner No. 2: 	
South Hilo (Amauulu, Puueo, portions of Downtown Hilo, Lanakila, Waianuenue, Kaumana, Ainako, portions of Waiakea Homesteads) 	
Commissioner No. 3: 	
South Hilo (Waiakea Homesteads, Waiakea-Uka) and Puna (Keaau) 	
Commissioner No. 4: 	
South Hilo (Keaukaha, Panaewa, Waiakea Houselots, portions of Downtown, University, and portions of Waiakea Homesteads) 	
Commissioner No. 5: 	
Puna (Orchidland, Hawaiian Paradise Park, Ainaloa, Hawaiian Beaches, Pahoa Village, Nanawale, Kapoho, and Kalapana) 	
Commissioner No. 6: 	
Puna (Kurtistown, Mt. View, Volcano), Ka'u (Pahala, Naalehu, Hawaiian Ocean View), and South Kona (Milolii, Hookena, and portions of Honaunau) 	
Commissioner No. 7: 	
South Kona (portions of Honaunau, Captain Cook, Kealakekua) and North Kona (Kainaliu, Keauhou, Kahaluu, Holualoa) 	
Commissioner No. 8: 	
North Kona (Kailua, Kealakehe, Kalaoa, Puuanahulu) 	
Commissioner No. 9: 	
North and South Kohala (Waikoloa, Waimea, Hawi, Halaula) 	
Police Commission Investigator 	
PC-1
	
State 	
	
Kulani Correctional Facility 	
K 1-20
Hawaii Community Correctional Facility 	
H 1-20
Conservation Enforcement 	
Conservation 6-658
Harbors Division 	
Marine Patrol
Officer 1-70
DPS Sheriff's Division 	
Sheriff 1-20
Narcotics Enforcement Division 	
NED 1-20
	
Federal 	
	
Internal Revenue Service 	
IRS 1-20
Federal Bureau of Investigation 	
FBI 1-20
Hawaii Volcanoes National Park 	
National Park
Ranger 500-550
Drug Enforcement Administration 	
DEA 1-20
Immigration and Naturalization Service 	
INS 1-20

IV. FCC GUIDELINES AND ENFORCEMENT

    A. The radio stations of the department are licensed by the Federal Communications Commission and are required to abide by the rules of the commission. Members shall carefully weigh any contemplated use of the radio system and to ascertain that the nature of their communication satisfies all of the following qualifying tests:

        1. The message is of an urgent nature.

        2. The message pertains to official police business.

    B. The Federal Communications Commission monitors all licensed stations to ascertain that illegal traffic is not being transmitted. Whenever an illegal message is detected, it is recorded and the operator, who is licensed by the FCC, notified. Repeated or flagrant violations of FCC rules could cancellation of the department's radio license. Members shall not transmit illegal messages.

V. PROCEDURES FOR RADIO USE

    A. Time Reference

        Time checks, periodic tests, and all references to time shall utilize the 24-hour-clock system, e.g., 12:15 AM shall be referred to as "0015 hours"; 4:31 PM as "1631 hours."

    B. Fixed Station Transmissions

        1. All messages emitting from any fixed station will carry that particular station's complete call signs at the beginning of the message and shall be transmitted using the Ten-Signal Code provided (see page 12).

        2. Messages shall be transmitted in the following manner:

            "KUV-74......(calling).........130"
            "130.........standing by for KUV-74"
            "130.........10-19 Kinoole/Haili St......RESPOND CODE 3"
            "130.........10-4"
            "130.........10-4 at 0830 HRS"

        3. Messages from one fixed station to another shall be transmitted as follows:

            "KUV-74......(calling)......WBX-320"
            "WBX-320.....standing by for KUV-74"
            "WBX-320.....have 800, 10-2 this station"
            "WBX-320.....10-4"
            "WBX-320.....10-4 at 1031"

    C. Mobile Unit Transmission

        1. Messages from one mobile unit to another shall be transmitted as follows:

            "130........(from)........140"
            "130........standing by for 140"
            "130........10-3 at the Civic"
            "130........10-4"

        2. Messages from a mobile unit to a fixed station shall be transmitted as follows:

            "KUV-74......(from)......140"
            "KUV-74......standing by for 140"
            "KUV-74......I am 10-8 and on a 10-1"
            "140............10-4.........at 1530 hours"

        3. Mobile units in the country districts shall follow the same procedure using their complete fixed station call signs.

        4. Standard broadcast radios, tape recorders and other sound amplifying devices shall be tuned so as to prevent their being heard over official police networks.

    D. Reporting for Duty

        Prior to leaving the station for patrol duty, each patrol unit shall request a radio test from the dispatcher via mobile transmitter in the following manner:

            "KUV-74.......(from)....130......10-18"
            "130.............10-4 at 1505"

    E. Periodic Testing Procedures

        1. On the hour and every fifteen minutes thereafter, during each tour of duty, a test broadcast shall be made by Central Dispatch in the following manner:

            "KUV-74, 10-18 at 1630"

        2. If any mobile unit fails to receive a test call within five minutes past the designated time, the dispatcher shall be contacted for the purpose of determining whether there is a defect in the radio communications system.

    F. Emergency Transmission

        1. No station transmitter or mobile unit within range shall interrupt or interfere with any transmission between other stations or mobile units. If the matter relating to a call is of extreme emergency, the transmitter may break into other transmissions and make contact in the following manner:

            "KUV-74, from 132, 10-15"

        2. This urgent message is to be repeated until acknowledged by the dispatcher.

    G. General Instructions For Transmitting

        1. Words should be slowly and distinctly pronounced at the rate of 40 to 60 words per minute.

        2. Members of the department shall be referred to by their call numbers.

        3. Emotion should not be interjected when speaking as this will cause the speech to become high-pitched and difficult to understand.

        4. Messages should be clearly formulated prior to transmission.

        5. Lengthy messages should be written down prior to transmission so that the radio operator does not receive a mass of garbled words.

        6. When transmitting, speech should be directed into the microphone, with the mouth being at the same distance as if speaking into a telephone.

        7. The minimum number of words necessary to convey a message should be used.

        8. Information used in describing subjects should be given in the following order:

            a. Name

            b. Alias

            c. Race

            d. Sex

            e. Age

            f. Height

            g. Weight

            h. Color of Eyes

            i. Color of Hair

            j. Complexion

            k. Scars or Tattoo Marks

            l. Clothing

            m. Unusual Features

        9. All proper names should be spelled and all initials coded phonetically. Unusual words should be spelled phonetically (see page 13).

        10. Words should not be run together. Each word should be pronounced separately and distinctly using slow, clear speech.

        11. Numbers should be grouped together into combinations of three such as: 341-165-52.

        12. Courtesy shall be exercised while on the air.

        13. Messages shall not be transmitted:

            a. During a Civil Defense test or during an actual enemy attack except as directed.

            b. Within 200 yards of blasting operations or where blasting caps are stored. (These areas are usually posted.)

            c. When advised by a base station to stand-by due to interference with other communication which you may not be hearing.

            d. When transmission will obviously interfere with communications in progress or such communication will obviously make transmission unintelligible.

        14. Miscellaneous Public Complaints information and other similar types of information shall not be transmitted over the radio, but relayed through other means, such as written communication or telephone.

    H. General Instructions For Receiving

        1. The police radio shall be turned "on" whenever patrol units are on duty.

        2. The volume control should be utilized and messages kept loud enough to be easily heard yet low enough to avoid unnecessary strain on the ears.

        3. Writing materials should be available so that messages may be copied without error.

        4. Messages should not be acknowledged until the entire text of the message is received accurately.

VI. RESPONSIBILITY

    Commanding officers and supervisors are responsible for enforcing the provisions of this policy.

TEN-SIGNAL CODE

            10 - 1 Return to Station

            10 - 2 Call by Phone

            10 - 3 Meet Officer

            10 - 4 Acknowledgment

            10 - 5 Location

            10 - 6 Repeat Message

            10 - 7 Arrival at Scene

            10 - 8 In Service

            10 - 9 Out of Service (give location)

            10 - 10 Ambulance Needed

            10 - 11 Need Fast Response

            10 - 12 Lavatory

            10 - 13 Call Home

            10 - 14 Meal

            10 - 15 Officer in Trouble

            10 - 16 Prisoner/Subject in Custody

            10 - 17 Direct Traffic

            10 - 18 Test Signal

            10 - 19 Traffic Accident

PHONETIC ALPHABET

A - Alpha 	N - November
B - Bravo 	O - Oscar
C - Charlie 	P - Papa
D - Delta 	Q - Quebec
E - Echo   	R - Romeo
F - Foxtrot 	S - Sierra
G - Golf 	         T - Tango
H - Hotel 	U - Uniform
I - India 	V - Victor
J - Juliet 	W - Whiskey
K - Kilo 	         X - Xray
L - Lima 	         Y - Yankee
M - Mike 	         Z - Zulu

JAMES S. CORREA
POLICE CHIEF

(Amended: 11-27-2001)


